FREQUENTLY ASKED QUESTIONS
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Speaker materials, including pre-meeting documents and speaker slides, will be available on the RheumNow Live meeting platform. An announcement will be made to registrants when materials are available.
Please visit the Hotel Reservation Information link for complete details related to your hotel reservation booking.
Hotel's cancellation policy is 3 days prior to arrival date and there will be no refunds for hotel room cancellations within 72 hours.
Deposits are refundable in case of cancellation made prior to 72 hours before arrival.
The Hotel reservation Group rate is valid for reservations made prior to Friday, January 5, 2024; based on availability.
Please contact Stephanie McJury (stephanie.mcjury@infinixglobal.com) for questions regarding your hotel reservation.
RheumNow Live is not responsible for lost expenses (e.g., airfare, hotel, or other costs) incurred by participants in the event of a program cancellation, or delays or cancellations due to inclement weather.
CME is available for registered in-person and virtual attendees and must be claimed by April 30, 2024. Please contact Karla Anzola (karla.anzola@infinixglobal.com) for questions regarding your CME. CME is not available with an exhibitor registration. A delegate registration is required in order to claim CME points.
The Westin Irving Convention Center Hotel is located 8 miles from DFW Airport and 7.5 miles from Dallas Lovefield Airport.
At Dallas Lovefield airport, the taxi and rideshare app pick up location is in Garage B, Level 1. For more information please visit the Dallas Lovefield transportation page for specific directions to Garage B.
At DFW Airport, Taxi service & Rideshare apps pick up from the lower level of Terminals A, B, C, D & E. For more information, visit the transportation page for DFW Airport.
Please email stephanie.mcjury@infinixglobal.com if you require special assistance or have special meal requests. Please reach out with this information prior to 3 weeks before the meeting to provide time to fulfill your request.
The dress code is business casual for all participants. Meeting rooms can get chilly, so we recommend layers for your comfort.
The deadline to submit virtual posters is January 12, 2024. Posters can be submitted in the below format.
o Poster PDF alone (16 x 9)
o Infographic (static or scrolling)
o Poster PDF with inserted “talking head” (KOL MP3 audio file < 3min)
o Poster PDF with inserted video (KOL MP4 video file < 3min)
o Animated (MP4) video posters or infographic allowed
Virtual Booths should be set up 14 days before the conference date.
Base booths size will be approximately 8’ x 10’ or 8’ x 20’ . To maintain uniformity and to prevent obstruction of view of adjoining booths, no solid or draped walls can be higher than ten (10) feet in the back and four (4) feet along the dividers and aisles. Purchase of a Sponsorship Package includes the booth space for the entire meeting, a one-line sign showing firm name, one (1) six-foot table, two (2) chairs, one waste basket and (at least one) complimentary exhibitor registration per booth in accordance with sponsorship level.
The exhibit area is carpeted. Sufficient lighting is provided for adequate illumination in the exhibit area, but no individual electrical outlets are provided in the booth space. The assigned electrical contractor to ensure that all safety requirements and fire regulations of the hotel are met must supply all electrical work. All draping or display materials of cloth must be fireproofed. Under no conditions will combustible oils or gases be permitted in the exhibit area. Please contact Sophie.marks@infinixglobal to coordinate and to discuss specific requests or needs.